Archive for category: Professional Organizing

Time Saving Tools for Anyone

Tip #1:

Be a Password Junkie

How many times have you clicked on the link, “forgot your password,” had to wait an absurd amount of time for the email, then followed all the prompts to change it? Now, how many times have you forgotten what the heck you just changed the password to? I am pretty sure that we have all done it. While having my computer tuned up, I learned about a handy application calledLastPass. This is a clever App that allows you to store all your passwords so you can securely login to your frequently visited websites and only have to remember the one master password! Never have the frustration of a forgotten password slow you down again.

Tip #2:

Take a Mental Sick Day

To make time, you need to spend some time…to regroup and reset. Here is why that makes sense. Lots of people have found that there is more benefit to taking some regular time off than to try and keep up on everything in life and put in your full forty every week. When you take a half day once a month to sit and plan your days ahead, you are no longer distracted with small things that must be done. It also gives you time to schedule the following month. Things may change but at least you will have a clearer idea of things that need to be accomplished and what needs to be prioritized. As a result of consistently taking this, much needed, time to plan ahead, you will feel less overwhelmed by your chaotic work and home life. To manage time more efficiently, consider taking a mental sick day.

Tip #3:

Don’t Dwell on Mistakes

We’ve all made them and we learn from them, but from time to time we have epic disasters. Whether it’s a missed flight, paid a bill late, or forgetting something important, it happens. Focusing on the catastrophe takes up valuable time. Use your time in a positive way to recover from your mistakes of misjudgment, questioning your gut, and use this time to reflect and ACT appropriately and you will turn this fiasco into an opportunity for growth. You are definitely going to spend time thinking about it, so turn those thoughts to how it happened and how you would do things differently next time. Forgive yourself for being human and discover why it happened and next time, you’re guaranteed to plan efficiently to avoid a similar debacle.

Tips #4

Identify your Time Robbers

We all have time robbers, but how do we identify them and, more importantly, how do we tackle them like a three hundred pound linebacker? Emails are an extremely common time robber. Many will spend 25 min composing the perfect email that captures the correct tone of voice when they could have used that voice to convey the message in about 1 minute. Another time robber is online distractions. Twenty percent of us spend more time at our desks on social media sites than we do working at that desk. Social media is a great way to stay connected, however, it is necessary to schedule time for Social Media so that you are not loosing time. Schedule 20 mins a day or half your lunch break. Whatever your schedule, stick to it. Some people can easily spend two hours a day on social media. Following the schedule for five days could save you over eight hours a week!

Tip #5

List Making

An oldy but a goody, making lists keeps all your commitments in one place. Finding the right tool to track everything you need to do for work, and for your personal life, is a task. The first step to finding the tool is identifying how you’d like to make and maintain these list. Are you a paper person? Or would you prefer an App that Sync’s to your phone so you can update on the go? If you are a paper person, consider getting a small notebook and separate out with post it, file sticky tabs, personal, and work. Start making bullets with each task and check them off weekly. If the task didn’t get completed re-write and move to the next week. There is something about having to re-write the list of things that didn’t get accomplished, that makes you want to finish is for the next week. If you prefer an APP, check these out:

Priority Matrix - This app allows you to prioritize and manage your tasks making it easier to delegate to others. It is an efficient app for making and saving your lists.

Download app for: Apple • Android

Wunderlist - To do list and task manager which allows you to set reminders and a due date on all of your pressing tasks.

Download app for: Apple • Android - To do list and daily planner. This one got great reviews and looks very simple to use. Get things done with this app seamlessly since it’s a very organized format. My number one pick out of the three!

Download app for: Apple • Android

No matter who you are, there is time you can be saving. With these tips, you will be well on your way to efficiently managing your time. If you feel you are in a rut with your time management tools, or wish to have some assistance in implementing these tips, I hope you will think of us. Sorted Out has been a leading name in organization for almost 13 years. A trusted name in the industry, our talented and highly trained professional organizers are ready to help you administer a plan to help you conquer your time management challenges. Call us for a complimentary phone consultation today!

Spring Cleaning is Here! 5 Tips to Get Organized Before Summer


Spring is upon us and that means it’s time to get organized. Do not let the idea overwhelm you. Only spending small segments of time each day on getting organized will get you far and without the headache. Here are a few favorite tips to help you this year during your spring cleaning and it gets the children involved too!

One Drawer a Day – Pick one drawer a day to purge through and organize. Only spend about 20 minutes completing this task. Just by spending a little time each day going through the hidden clutter, you will be surprised how much more organized you become by the end of the month. In the kitchen pick the utility drawer and purge unwanted, chipped, or stained spoons and spatulas. In the laundry room, choose a junk drawer or battery drawer. In the master bathroom, choose the cosmetic drawer and purge unwanted foundation, old mascara and eye shadow colors you no longer use.

Digital Declutter – Block out an entire day to spend going through all of your digital photos. If an entire day overwhelms block off a half day. Organize them by child and age, vacations with the date, holidays by year, etc. Delete any pictures you do not want to keep. Once you have completed this task, be sure to back it up your pictures to a disk and keep in a secure place. Finding pictures to send to family and friends will now be a much easier task in the future.

Artwork Collection – Each school year, kids bring home numerous amounts of artwork. Do you really need to keep all of it? The answer is no. Art portfolios are a great way to archive and share the artwork your child has done over the year. Get the kids involved by having them choose their favorite ones to add to the portfolio and get rid of the rest. Each child should have their own portfolio labeled with their name and the school year. This will eliminate the boxes taking up your garage or attic space.

Magazine Overload – Purge through all of the unwanted magazines. Go into each room of the house and throw away any magazines that have not been read in over a month. If you haven’t read it but it is still 3 months old, get rid of it anyway. A great idea to recycle the old magazines you have already finished reading, donate them to your hair or nail salon. Limit yourself and each family member to only 2 magazine subscriptions per year. Cut costs and save paper!

Kids take Control – In each of the children’s closet, place a purge bin/bag. Teach them to decide which clothing they want/need to keep and which to either donate or put aside for sell. Not only will this be a great way to get them involved in the process of organizing, but it teaches them accountability.

Organizing your home can be self satisfying and very rewarding once it is all said and done. You will be enjoying your spring and summer less stressed and clutter free. How awesome would it be to be able to find a home for virtually everything in your home?

Ten Secrets to Staying Organized While Traveling

Summer is here, bringing with it the many joys of family vacations. Whether you head to the beach, the mountains, out of the country or to exotic locales, you probably agree that many joys of summer vacations, dealing with unforeseen travel mishaps and hassles is certainly not among them.

The good news is that there is an easy way to ensure that you stress less on your next vacation by following these ten easy tips for organized traveling. Read more →

8 Time Management Secrets for Anyone Everyday

Do you ever feel frustrated when at the end of the day you have this annoying feeling you have NO idea what you accomplished for the day? Often times, when you’re trying to get the most out of your day, normal things happen like: constant interruptions, fires to be put out in the field, and priorities get put to the waste side due to all of the above. Read more →

7 Tips When Merging Your Households

1. Take INVENTORY excel spreadsheet to map out what you have and where it’s going to go.

2. Agree on a date and time the two of you will get together to “sort out” your belongings. A purge before you merge your households is a MUST. This will save a lot of time and aggravation when getting into the home together. Read more →

6 Tips to Give an Hour a Day Back with Your Children

1. Wake up each of your children separately so you can spend 15 more minutes in the morning. With each child. This allows for mommy and me time and saves time with the rat race in the morning rush.
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7 Quick Tips to Manage Your Office Chaos

We all face the challenges of office clutter whether it’s in the home office or in the work place. Follow some of these seven quick tips and eliminate your office clutter and chaos once and for all.
Clients of ours often complain the most about office clutter and how they continue to have so much paper. The truth is we all have too much paper in our lives both, at home and at work. Eighty percent of the paper we have and keep, we never use again. It’s alarming how paper can take over our lives and even our office. Most Executives waste more time looking for things because of the disorganization in their life.
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5 Steps to Help You Live With Less

In today’s world it’s hard to get rid of stuff that we no longer need. This month let’s focus on the items we really can live without.  Perfect example of some things we don’t really need and that take up time are magazines. Often times we allow keep renewing the subscriptions but we never get a chance to read those magazines or they just get thrown into the recycle bin. Impulse purchasing when in a clothing store, department store and even the grocery store. What is clutter costing you?  It could be time, money, and STRESS? Go through your belongings as much as you possibly can and get rid of the clutter once and for all!
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